Guidelines for Troop Monthly Coordinator(s)

Troop 16 Ledyard CT

The monthly coordinator is the adult leader responsible for coordinating the troop activities for a selected month. The monthly troop activities typically include weekly meetings, an outing, and a troop committee meeting. The level of planning and work involved in each month's activities varies considerably so the monthly coordinator should make full use of the skills and experience of the other adult leaders in the troop. The monthly coordinator is not responsible for running the months activities but rather for coordinating their execution. The following are general guidelines for volunteer monthly coordinators:

1. Meet with the SPL (and scoutmaster) or green bar(s) far enough in advance of the selected month to identify specific activities requested or required by the troop.

2. Identify presentations or activities to be conducted during the monthly meetings that correspond to the month's theme or campout and coordinate their scheduling with the SPL. (this may include recruiting an expert on a topic -- the woodcarving demo is an example, or it may include giving advice to the SPL at how the scouts should conduct a topic -- knots and lashings, or last Oct cooking demo's for example).

3. Provide information on the month's outing to the troop far enough in advance of the activity so that adequate planning time is available. Typically, the first Monday of the month is reserved for this. Ensure that activity planning forms (Tour permits signed and filed) and permission slips are prepared and provided to the troop so that they can be completed before the scheduled activity.

4. Provide a summary of the planned month's activities at the Troop Committee meeting before the scheduled month. Provide a summary of the results of the month's activities at the Troop Committee meeting after the scheduled month. Host the Troop Committee meeting for the scheduled month.